Complaints procedure

It is our duty to provide you with a standard of service that is of a high level. If you believe we have failed to meet that level then it is important that you tell us why so that we can try to resolve the problem. We know that sometimes things can go wrong and if this is the case your complaint is of concern to us. Our Complaints Procedure allows us to deal with complaints fairly, effectively, consistently and promptly.

The Complaints Procedure follows the Ministry Of Justice, Claims Management Services Regulations and the Complaints Handling Rules.

If you have a complaint you need to let us know. This can be done via fax, e-mail, telephone or in writing. The address for such communications is:

Customer Services
Precision Claims
18-22 Lloyd Street
Manchester
M2 5WA

Email - info@precision-claims.co.uk

We are governed by time frames, therefore we have the right to decline to consider a complaint that is made more than six months after the complainant became aware of the problem. There may be an example where we will waive this requirement, but this decision is at the company's discretion. If you complain outside of this time limit and we waive the six month rule we will inform you of such action in writing.

We will, within five working days of receiving the letter, send you a written acknowledgement of the complaint which will provide you with the name of the person dealing with the matter. Wherever possible the person dealing with your complaint will have had no dealings within the original complaint and will also have the authority to settle.

Within four weeks of receiving a complaint you will receive the following information in writing:

• A final response letter which will address the complaint.

OR

• A holding response letter which outlines the reasons why we are unable to resolve the complaint at that time and indicates when we will make further contact with you.

Within eight weeks of receiving a complaint we will send you either:

• a) a final response which adequately addresses the complaint; or
• b) a response which:

i) Explains why we are still not in a position to make a final response, giving reasons for the further delay and indicating when we expect to be able to provide a final response; and
ii) Informs you that you may refer the handling of the complaint to the Claims Management Regulator if you are dissatisfied with the delay.

Where we decide that redress is appropriate, we will provide you with fair compensation for any acts or omissions for which we are responsible. Appropriate redress may not be financial; it may involve an apology, an offer to redo the work or the refund of a fee.

If you are not satisfied with our response, or if a complaint is not resolved after eight weeks, you may refer the complaint to -

Claims Management Regulator
PO Box 7824
Burton on Trent
Staffordshire
DE14 9DP

info@claimsregulation.gov.uk
Tel: 0845 450 6858

The Regulator can review the handling of the complaint and can give a direction on further handling of the complaint however, he or she cannot determine a complaint or award compensation.